Workspaces
Workspaces in Syncmate are the primary way to organize and manage your workflows, team members, and Webflow site connections. Each workspace provides isolated access to workflows, team collaboration features, and connected Webflow sites.
Understanding Workspaces
A workspace serves as the main grouping mechanism in Syncmate and includes:
Team management - Invite and manage team members with different roles
Workflow organization - All workflows belong to and are scoped within a workspace
Webflow site connections - Connect and manage multiple Webflow sites within the workspace
Access control - Control who can view, edit, or execute workflows
Environment isolation - Separate environment variables, execution history, and settings
Default Workspace
When you first sign up and connect Syncmate to Webflow, a "Default Workspace" is automatically created for you. This provides immediate access to workflow creation and management.
Creating Workspaces
You can create additional workspaces to separate different projects, clients, or environments:
Click the workspace selector in the left sidebar
Select "Create Workspace" from the dropdown
Enter a descriptive name for your workspace
Click "Create your workspace"
Each workspace maintains completely separate:
Workflow libraries
Team member access
Webflow site connections
Environment variables
Execution history
Switching Between Workspaces
If you have access to multiple workspaces, you can switch between them using the workspace selector in the left sidebar. The selector displays:
Your current workspace name (or "Select a workspace" if none selected)
List of all workspaces you have access to
Option to create new workspaces
When you switch workspaces, you'll see only the workflows, team members, and settings specific to that workspace.
Workspace Roles
Team members within workspaces have specific roles that determine their permissions:
Owner
Full access to all workspace features
Can manage all team members and their roles
Can delete the workspace
Can create and manage Webflow site connections
Access to all workflow operations
Admin
Can create, edit, and delete workflows
Can invite and manage team members (except other admins/owners)
Can configure workspace settings
Can view all execution history and logs
Access to environment variable management
Developer
Can create, edit, and execute workflows
Can view execution history for accessible workflows
Limited team member management capabilities
Can access non-sensitive environment variables
User
Can execute existing workflows
Can view workflow execution results
Limited access to workflow editing
Cannot manage team members or workspace settings
Guest
Read-only access to workflows
Can view execution history and logs
Cannot create, edit, or execute workflows
Cannot access environment variables or team management
Webflow Site Integration
Workspaces can connect to one or more Webflow sites. Each Webflow site connection provides:
CMS access - Read and write data to/from Webflow CMS collections
Site-specific workflows - Create workflows that interact with specific site data
Isolated execution - Workflow actions execute within the context of the connected site
Permission inheritance - Access to site data is controlled through Webflow's API permissions
Managing Your Workspace
Setting up a workspace involves several key steps:
Team Access Management
Invite team members through the Members section
Assign appropriate roles based on responsibilities
Workspace Configuration
Connect Webflow sites that your workspace will interact with
Configure environment variables for workflow integrations
Best Practices
Workspace Structure
Separate by environment - Use different workspaces for staging and production
Client segregation - Create separate workspaces for different clients or projects
Team boundaries - Align workspaces with your team structure and access requirements
Access Management
Principle of least privilege - Grant only the minimum permissions needed
Regular access reviews - Periodically review who has access to your workspaces
Clear naming conventions - Use descriptive names that clearly identify the workspace purpose
Workflow Organization
Environment-specific workflows - Keep staging and production workflows in separate workspaces
Shared resources - Use workspace-level environment variables for commonly used API keys and settings
Documentation - Maintain clear documentation about which workflows connect to which Webflow sites
Multiple Site Management
Within a single workspace, you can:
Connect multiple Webflow sites
Create workflows that interact with different sites
Manage site-specific environment variables
Control access to different sites through team member roles
This allows for flexible workflow management while maintaining proper access control and organization.
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